Entering Prior Period Adjustments for a Punch Employee as a Supervisor

   Overview   

Employees cannot make edits to their timesheets after payroll has already run. Supervisors and Time & Absence Approvers must make these types of adjustments. A prior period adjustment can be performed for up to 28 days, and within the same calendar year. Beyond that, a request will need to be submitted to central payroll. Once the adjustment is entered on the timesheet, the system calculates the adjustment and will pay the difference on the next pay cycle.

Prior period adjustments can be both negative and positive amounts:

  • Positive Prior Period Adjustment Ex: An employee worked 8 additional hours. These hours can be added to the previous pay period.
  • Negative Prior Period Adjustment Ex.: An employee missed 8 hours of work but forgot to remove the hours from the timesheet. These hours can be deducted from the previous pay period.  

 

Associated SOPs

SOP_TL_013 Timesheet Prior Period Adjustment Beyond 28 Days

In this article, you will learn the steps to enter a prior period adjustment for your punch timesheet employee in OneUSG Connect.

1. Step 1

The Manager Self Service page is displayed with the Team Time tile highlighted

First log onto https://hcm-sso.onehcm.usg.edu/

From the Manager Self Service homepage in OneUSG Connect, click the Team Time tile.

2. Step 2

The Team Time page is displayed with the Filter button highlighted.

The Team Time page is displayed. 

Click the Filter button to search for an employee(s).

3. Step 3

The Filters menu is displayed with the Employee ID field highlighted.

The Filters menu is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: enter "1234567" into the Employee ID field.

4. Step 4

The Filters menu is displayed with the Employee ID search result highlighted.

Select the appropriate employee fro m the returned search results.

Example shown here: select "Mark Smith" from the Employee ID field.

5. Step 5

The Done Button is highlighted.

Click the Done button.

6. Step 6

The Select Employee page is displayed with the Mark Smith employee entry highlighted.

The Team Time page is displayed with the searched employee.   

Chose the appropriate employee in the Name/Title field to access their timesheet.

Example shown here: choose Mark Smith from the Name/Title field.

7. Step 7

The Weekly Timesheet page is displayed with the previous period arrow icon and pay period highlighted.

The Weekly Timesheet for the selected employee is displayed.

Use the arrows on either side of the pay period dates to select the appropriate period.

Example shown here: click the [<] previous period arrow.

8. Step 8

The Weekly Timesheet page is displayed with the timesheet entry fields highlighted.

The selected pay period is displayed. You can enter start, end, and meal breaks for any date in the displayed period.

Note: You can enter time using a colon and AM/PM or use military time.

9. Step 9

The In field for January 28 is highlighted.

Enter the employee's arrival time in the appropriate In field.

Example shown here: enter "8:00 AM" into the Thursday - In time field.

10. Step 10

The Out field for January 28 is highlighted.

Enter the employee's departure time in the appropriate Out field.

Example shown here: enter "12:00 PM" into the Thursday - Out time field.

11. Step 11

The Add Comments icon for January 28 is highlighted.

Comments are not required when entering time as a manager; however, they can be used to document why this action is being taken.

Click the Add Comments graphic.

12. Step 12

The Time Reporting Comments pop-up window is displayed with the Add a new Comment field highlighted.

The Time Reporting Comments page is displayed.

Enter the appropriate information in the Add a new Comment field.

13. Step 13

he Time Reporting Comments pop-up window is displayed with the Add Comment button highlighted.

The added comment is displayed.

Click the Add Comment button.

14. Step 14

The Time Reporting Comments pop-up window is displayed with the close button highlighted.

The comment is displayed below the Add a new Comment field. 

Click the Close button.

15. Step 15

The Weekly Timesheet page is displayed with the Submit button highlighted.

When changes are complete, click the Submit button.

16. Step 16

The Weekly Timesheet page is displayed with the green approval confirmation message highlighted.

The time is submitted to approval workflow, and a confirmation message is displayed. 
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