Running the Exp Entry - Pending User Submission Query

Overview

Use the UGA_TE_PENDING_SUBMISSION query to review the expense reports created, but not yet submitted, in your department or unit.

You can also access this query using Query Viewer, accessed from the tile on the UGA Financials homepage.

In this article, you will learn the steps to run the UGA_TE_ER_PENDING_SUBMISSION query in the Business Management Workcenter to find pending Expense Reports by department.

1. Step 1

UGA Financials page displayed with the Classic Home tile highlighted

First, log into the Financial Management System

On the UGA Financials Employee Self Service homepage, click the Classic Home button.

2. Step 2

Financial Managment page displayed with the Business Management Workcenter link highlighted

To navigate to the Business Management Workcenter , select:

Main Menu > UGA > Business Management Workcenter

3. Step 3

Business Management Workcenter page displayed with the Reports/Queries link highlighted

Click the Reports/Queries tab in the menu on the left side of the screen.

4. Step 4

Business Management Workcenter page displayed with the Entry - Pending User Submission link highlighted

In the Expense Reports section, click the Entry - Pending User Submission link.

5. Step 5

UGA_TE_ER_PENDING_SUBMISSION query parameters page displayed with the Dept% field highlighted

The parameters for the UGA_TE_ER_PENDING_SUBMISSION query are displayed.

This search uses Department ID. You can search using an entire ID number, or you can search for departments using a partial ID number by inserting a % sign as a wildcard. For example, 17% would return all departments starting with 17.

Leave only the % sign in the field if you want to view all departments.

Example shown here: " 17 " in front of the wildcard (%).

6. Step 6

UGA_TE_ER_PENDING_SUBMISSION query parameters page displayed with the View Results button highlighted

Click the View Results button to run the query.

7. Step 7

UGA_TE_ER_PENDING_SUBMISSION query parameters page displayed with the Minimize Business Management Workcenter icon [ << ] highlighted

The query results are displayed.

Click the Minimize Business Management Workcenter icon [ << ] to close the menu and see more of the query results.

Note : Data has been distorted to protect employee information.

8. Step 8

UGA_TE_ER_PENDING_SUBMISSION query parameters page displayed with the query results highlighted

The results of the query are displayed.

Expense reports listed have been started but are not yet submitted, or may have been pushed back for edits and need to be resubmitted.

Results include the name of the employee who incurred the expense(s); the ID and description assigned to the expense report; the associated TA ID; and the travel destination.