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Will we need to move existing paid licenses to the new program once our current license is up?
It may not be possible to receive CESS or reimbursement approval for renewals of individual licenses because they lack the data protection agreements provided by educational licenses in the new campus program.
Are other purchasing options now prohibited?
It may not be possible to receive CESS or reimbursement for independently purchased generative AI licenses. Educational licenses generally have better features and data protections.
Will users still have access to Copilot and Gemini without purchasing a license offered through this program?
Yes. All students, faculty, and staff will still have access to the current commercial data protection versions of Copilot (accessed through UGA Microsoft 365 accounts), as well as Gemini and NotebookLM (accessed through UGA Google Workspace accounts) without purchasing an advanced license.
Can the licenses be applied to shared Departmental MyID accounts?
Yes, licenses can be applied to departmental MyID accounts. For units that take this approach, we are encouraging them not to have multiple users accessing the account for any one GenAI service simultaneously, but shared use of a departmental MyID account for purchased GenAI licenses is acceptable.
How do education versions compare to free versions?
Education versions offer higher limits, advanced features, and data protection compared to free versions.
Because features change so frequently, we encourage you to review information on the vendor websites for each service:
Does the AI License Purchasing Program cover API credits?
UGA’s OpenAI contract does not allow us to centrally provide API credits as part of this license purchase program. However, it is possible to set up a direct contract through UGA Procurement. EITS can coordinate discussion with the vendor if units are interested in this option.