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To submit a Computer Equipment, Software and Services (CESS) Request, you must first log in to UGAMart, using your MyID and password.
Once logged in, click on the CESS Approval Form under the UGA Internal Stores and Forms section on the UGAMart homepage.
You will see the CESS Approval Form. Fill in the Individual Responsible for CESS Resource and Location section, and then select the appropriate Approving Unit Coordinator Group.
Fill in the fields Under CESS Project Information. You must fill out all sections of the CESS form.
If you answer Yes to any of the Security Questions, fill out and attach the CESS Security and Evaluation Form.
Attach any project documents or quotes available.
When all fields are completed and all documents have been attached, click the green drop-down menu in the top-right of the form and select Add to New Cart.
A new Requisition Cart will open. Enter a Cart Name and Cart Description.
Click the green button for Proceed to Final Review.
If the Requisition didn't auto-fill, enter your Shipping and Billing information.
Scroll down to the Accounting Codes section. Click the pencil icon.
Enter your account information, then click Save.
Click Final Review. Click Submit for Approval to route your cart to your department or unit's CESS coordinator for approval.
How to check the approval status of your CESS request cart
To check the approval status of a CESS request, click on the PR Approvals tab at the top left of CESS Requisition. You will be able to view what stage of CESS Approval the PR cart is currently in, as well as the CESS approvers to contact for any status update questions.
When the CESS request has been approved by all review levels, an email notification will be sent to the Shopper who created the cart with the approval number (if the Shopper's profile email notification is set up for email notifications).
The CESS Approval Number must be specified on every purchase requisition against the CESS project. If the CESS Approval Number is not cited on a purchase requisition covered under a CESS project, Procurement will return the cart to the requisitioner so they can add the CESS Approval Number and the cart can be routed for CESS Review.
How to check the history of purchases against your CESS number
In UGAmart, click on Documents. Under Document Search, click Search Documents.
At the top of the search page, make sure Requisitions is chosen as your search criteria.
Scroll to the bottom of the search page and under CESS Approval #, type in your full CESS Number.