Creating WDD for Departments Using Desktop Imaging Services

Navigate to the TouchNet Departmental Deposit System page.

Login with your MyID and password.

Click the Login button.

The TouchNet Departmental Deposit System U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

Click the Applications menu at the top of the page.

In the Applications drop-down menu, click the Business Office link.

Use the following navigation to create deposits that consist of cash or checks.

Cashiering Home > University of Georgia > Offices > Bursar Cash > Web Dept Deposits > New Deposit

Click the New Deposit link.

The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template.

Click the Desktop Imaging Locations list item.

The Tender Types will default to ECHK = CHECK. You do not have to use both tenders. 

Enter the Detail Code that will be credited into the Detail Code field.

Example shown here: "4001".

Enter the amount that needs to be credited in the Amount field.

Example shown here: "600".

In the Enter Debit Information section, the Tender Type will be used to select how much of each tender represents your deposit

Enter the check amount in the ECHK Amount field.

Example shown here: "600".

The Description and the Account Number fields can be left blank. 

The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in The TouchNet Departmental Deposit System and will not pass to the UGA Financial Management System.

The Account Number will populate once you proceed to the next step. This field cannot be edited.

Click the Validate button, to check your Detail codes and Deposit Amounts to ensure the deposit balances.

Your deposit is validated.

Once the deposit is validated, the Description field and the Account Number field will be displayed. You are now ready to submit your deposit.

The Account Number field contains the ChartField values (Account Code, Fund Code, Program Code, Department ID, Class Code...) all appended together to form a chartstring. Review this information to ensure your deposits are going to the correct chartstring.

Click the Create Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.

Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.

Click the Show Printable Detail button to print your receipt.

The Web Receipt will display for you to print.

Click the Print button for the Bursar's Reciept or Close button to return.