Best Practices: Building Access and Key Control

• Safety is enhanced when each individual department and unit within the University emphasizes a culture of security within their area of responsibility.
  

• Helps ensure the safety and security of our buildings and employees
• Reduces costs by eliminating the need for changing locks
• Allows certain areas of a building to be accessible to the public while securing other areas
• Proteccts critical areas
• Promotes employee honesty

• Establish clear Policies and Procedures regarding overall access to buildings and areas within the building
• Generate as few keys per unit as possible and restrict issuance of master or core keys to authorized individuals only. Authorization should be at an Associate Director or higher level.
• Design system that secures keys and tracks who has access and to what they have access to.
• Conduct inventory of all keys at least annually.

• 2.4 Physical Access Control and Security System Policy

• The UGA Department of University Housing has established a set of policies and procedures around Building Keys and Building Access that can serve as a model for best practices in these areas.Resource Title (Hyperlinked to Resource)

  • Building Keys Policy

  • Staff Access to Buildings Policy

  • Residence Hall Access Control Policy

  • Building Access for External Stakeholders/Campus Partners/Domestic Partners, Spouses and/or Dependents Policy

  • External Access Request Form

Contributed by Elizabeth Wilson

Last updated 02/14/2020