Finding Your Control Departments
Summary
In this article, you will learn how to run a query to find the Departments that accept transactions.
Body
Overview
You can use the UGA_KK_TRANS_DEPTS query to find your departments with control information.
In this article, you will learn how to run a query to find the Departments that accept transactions.
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First, log into the UGA Financial System.
Click the Employee Self Service dropdown button to activate the menu.
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Click the UGA Financials tab.
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Click the Query Viewer tile.
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The Query Viewer opens so that you can search for the query you need.
Note: If you have already added it to your My Favorite Queries list, you can run the query from there without searching.
Enter "UGA_KK_TRANS" to search for the query.
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The UGA_KK_TRANS_DEPT query is shown in the list.
Select the HTML option to see the report online.
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If you haven't turned on your pop-up preferences, click the Options for this site button.
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Select Always allow from the drop-down menu items.
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Enter the appropriate information into the Department field. This allows you to search for all Departments that begin with a set of numbers. Enter the numbers after the % sign to search for all departments that begin with those digits.
Example shown here: "32" into the Department (can use %) field.
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Click the View Results button.
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The results are returned. The report lists the Departments and descriptions.
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The 2Trans&Ctl OR 3-Trans Only column gives the transaction type for each of the selected departments.
A 2 indicates that the department can have transactions and also controls budget at that level.
A 3 indicates a department that can only receive transactions.
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The Status column indicates whether the department is currently Active (A) or Inactive (I).
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The Control Dept column shows which department controls the budget for the department.
If the result is 00000000, it means N/A since this department is a control department.
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You can use the browser print features to print the report, if needed. You can also use hyperlinks on the page to download the data to an Excel Spreadsheet.
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Details
Details
Article ID:
151494
Created
Sun 9/25/22 10:09 AM
Modified
Tue 4/7/26 3:47 PM