Creating Deposits for ACH/WIRE/Experiment Station/Dunbar Pickup or LOC

Summary

In this article, you will learn to complete Electronic Deposits and Cash Deposits using a Web Departmental Deposit (WDD).

Body

   Overview   

In the UGA Cash Management System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn to complete Electronic Deposits and Cash Deposits using a Web Departmental Deposit (WDD).

1. Step 1

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To navigate to the UGA Cash Management System (TouchNet) Login page enter the following ULR:

https://secure.touchnet.com/ucommercecentral

2. Step 2

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Login with your MyID and password.

Click the Login button to proceed.

3. Step 3

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The UGA Cash Management System (TouchNet) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

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Click the Applications menu tab at the top of the page.

5. Step 5

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In the Applications drop-down menu, click the Business Office link.

6. Step 6

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Use the following navigation to create deposits that come in via ACH or WIRE .

Cashiering Home > University of Georgia > Offices > Bursar Cash > Web Dept Deposits  New Deposit

Click the New Deposit link.

7. Step 7

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The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template.

8. Step 8

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Click the ELEC list item.

Note: This is only for ACH, WIRE, Dunbar Pickup, Experiment Stations and Departments that take deposits directly to the bank.

9. Step 9

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The Tender Type will default to ELEC.

ELEC is ACH, WIRE, LOC's (those that take directly to the bank or have Dunbar pickup) and experiment Stations.

10. Step 10

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In the Enter Credit Information section, enter your detail code for credit in the Detail Code field.

Example shown here: Enter "4001" into the Detail Code field.

11. Step 11

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In the Amount field, enter the amount to be credited to the detail code. 

Example shown here: Enter "7" into the Amount field.

12. Step 12

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Enter your detail code for credit in the Detail Code field.

Example shown here: Enter "4002" into the Detail Code field.

13. Step 13

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In the Amount field, enter the amount to be credited to the detail code.

Example shown here: Enter "6" into the Amount field.

14. Step 14

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In the Enter Debit Information section, the Tender type field will default to ELEC and cannot be changed.

15. Step 15

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In the Amount field, enter the total for this deposit.

Example shown here: Enter "13" into the Amount field.

16. Step 16

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The Description and Account Number field can be left blank.

The Description field will default with a description that has already been assigned.

Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System.

The Account Number field will populate once you proceed to the next step. This field cannot be edited.

17. Step 17

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Click the Validate button, to check your Detail Codes and Deposit Amounts to ensure the deposit balances.

18. Step 18

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Your deposit is validated.

19. Step 19

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Once the deposit is validated, the Description field and the Account Number field will populate.

You are now ready to Submit your deposit.

20. Step 20

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Click the Make Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.

Note: The Bursar and Treasury Services can reject a deposit, but only if it has not been accepted.

21. Step 21

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The "Deposit Successful" message is displayed.

22. Step 22

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The Deposit Number is required to be emailed in order to notify the Bursar and Treasury Services that your deposit ticket is ready.

Example shown here: You would need to send the following email to deposits@uga.edu: 

Subject:  ELEC

Body:  Please post (DEPARTMENT NAME) WDD for transaction date (DATE) totaling $13.00.

Web Receipt #252

Along, with the email address of person requiring receipt, if any.

23. Step 23

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Click the Show Printable Detail button to print your receipt.

24. Step 24

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The Web Receipt will display for you to print.

Click the Print button.

25. Step 25

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Details

Details

Article ID: 149998
Created
Sat 9/24/22 11:31 PM
Modified
Fri 1/5/24 5:11 PM