System Managers will be able to approve the following MSS transactions through the OneUSG Connect workflow process:
This article will show the step-by-step process of how to approve an Ad Hoc Salary Change. The article will also show pages and fields that you will use to approve the remaining transactions.
Since the approval steps are the same for all of these transactions, only one example will be shown (Ad Hoc Salary Change) on how to go through the entire approval process. The remainder of the article will walk through the pages of the rest of the transactions and review the fields that you will use in the approval process.
Associated SOPs
SOP_POS_001 Position Funding
SOP_SYS_001 Security Request
SOP_TL_003 Request Change to Time and Absence Approver
SOP_TRM_001 Terminate an Employee or Affiliate
SOP_WFA_004 Transfer Employee within UGA
SOP_WFA_014 Updating Reports To Data in OneUSG Connect
SOP_TRM_003 Retire an Employee
From the Manager Self Service page, click the Approvals tile.
The Pending Approvals page is displayed. The left side of the page displays all of the pending approvals, by category, for this individual.
Note: The numbers in the circles to the right of each category indicate the number of transactions that are pending approval for that category.
The right side of the page displays all of the transactions that are pending approval.
You can also use the View By field to sort the list.
Click the View By drop-down list.
You can sort the list by Date Routed, From, Requester and Type.
Example shown here: view the list by Type.
The first transaction in the list for you to review and approve is an Ad Hoc Salary Change.
Click the Ad Hoc Salary Change link.
Click the appropriate Ad Hoc Salary Change link.
The Ad Hoc Salary Change page is displayed. Before you approve (or deny) the request, you can review certain sections of the page to help you with that decision.
In the Summary section, the Reason field displays that this is a Merit salary change.
Review the Annual Rate in the Proposed Changes section. Make sure the annual rate is within the current salary range guidelines.
Review the comments entered by the Requester in the Requester Comments field. Comments should help support your decision to approve (or deny) the request.
The Approver Comments field is used to enter your decision to approve or deny the request.
Enter appropriate information into the Approver Comments field.
Example shown here: "Approved" into the field.
You can view the Approval Chain to make changes if necessary.
Click the Approval Chain link.
The Approval Chain is displayed. You can add an ad hoc approver or reviewer. For this article, you will add an ad hoc approver.
Note: For more information on how to add an ad hoc approver, see the article "Adding an Ad Hoc Approver".
Click the Add Adhoc button.
The Insert additional approver or reviewer window is displayed. You can search for the correct User ID using the lookup magnifying glass.
Enter appropriate information into the User ID field.
Example shown here: "0000050".
Click the Insert button.
The Inserted Approver name is displayed.
Click the Close button.
When you have finished your review and are ready to approve the salary change, click the Approve button.
The Approve confirmation window is displayed. For this example, you will enter a comment in the Approver Comments field, indicating that you Approved the merit increase.
Click the Submit button.
Note: The Ad Hoc Salary Change pending approval is no longer displayed in the Pending Approvals list.
To review the next category, click the Adjust Leave Balances link.
Click the appropriate Adjust Leave Balances link.
The Adjust Leave Balances Summary page is displayed. The Adjust Leave Balance Information and Requester Comments sections will help provide you with information needed to Approve or Deny the request.
The comment in the Requester Comments section will help you determine if you should approve or deny the request. Based on this example, you should go ahead and approve this request. If no comment was entered, you may want to consider denying the request.
To return to the Pending Approvals page, click the Pending Approvals button.
Click the appropriate Change Time and Absence Approver link.
The Change Time & Absence Approver page is displayed.
The Proposed Changes section provides information about the change. The employee is moving to another department, so a new Time & Absence Approver will need to be assigned.
The Requester Comments field displays more information about the request. For this example, the comments provide enough information for you to approve the request.
Click the Request Security link.
Click the appropriate Request Security link.
The Request Security page is displayed. The Summary section provides information about the security changes that need to be approved for the employee.
Review the security request information.
Example shown here: to grant Correction Mode access to the employee.
The Reason field displays the reason for the security request.
You can also view transaction details about the security request if available.
Click the Transaction Details link.
The Security Request Detail page is displayed. This page will provide additional information if entered by the supervisor / requester.
To return to the Request Security page, click the Close (Esc) button.
The Request Supplemental Pay function will not be available until July 2019. This page will be updated at a later date.
Click the Retire Employee tab.
Click the appropriate Retire Employee link.
The Retire Employee page is displayed. The key sections for you to review on this page are the Summary and Requester Comments sections.
The Summary section provides the Reason for the Retirement.
The Requester Comments section provides information that will help you approve or deny the request.
Click the appropriate Terminate Employee link.
The Terminate Employee page is displayed. The Reason field in the Summary section displays the reason for the termination.
The Requester Comments section provides comments that will help you decide if you should approve or deny the request.