Setting Time Bands for a 10 Month Contract Employee

Summary

In this article, you will learn the steps to set the Time Bands for a 10-month contract employee in the UGA Budget Management System.

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***  HYPERION WILL BE DECOMMISSIONED AS OF AUGUST 30, 2024. THESE TRAINING MATERIALS WILL BE UPDATED ONCE THE NEW BUDGET MANAGEMENT AND PLANNING SYSTEM IS LIVE. ***

   Overview   

In the Budget Planning and Salary Setting process, salary is set using Time Bands. Time Bands indicate periods of time for pay authorization. 

For a 10-month contract employee, the Start Date is August 1 of the fiscal year, and the End Date is May 31 of the fiscal year. The Start Date will always be on the first day of a month. The Budget End Date cannot be set to an earlier date than May 31 of the fiscal year.

In this article, you will learn the steps to set the Time Bands for a 10-month contract employee in the UGA Budget Management System.

1. Step 1

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First, log into the Budget Management System

On the UGA Budget Management System HomePage, click the BUDDEV link in the Applications box.

2. Step 2

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In the Form Folder section, navigate to Forms > Salary.

Click the Salary link.

3. Step 3

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The Position Budgeting form is displayed in the Form section.

Click the Position Budgeting link.

4. Step 4

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The Position Budgeting form is displayed on the right side of the screen.

To collapse the pane on the left side of the screen and maximize your workspace, click the collapse pane arrow to the left of the Position Budgeting form.

5. Step 5

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After selecting a 10-month contract employee, you can view the Time Band Summary section on the right side of the screen. Time Bands indicate periods of time for pay authorization.

By default, only the Time Band 1 and Total rows are displayed. For a 10-month contract employee, the Start Date is August 1 of the fiscal year, and the End Date is May 31 of the fiscal year.  

6. Step 6

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Right-click any part of the Time Band Summary section.

7. Step 7

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A pop-up menu is displayed.

Click the Define Time Bands link.

8. Step 8

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The Runtime Prompts - Define Time Bands dialog box is displayed. You can enter desired start dates for each Time Band.

Note: By default, the Time Band 1 Start Date is set to July 1, 20XX for the fiscal year.

9. Step 9

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For a 10-month contract employee, the Time Band starts on August 1. A Time Band for this type of position can only start on the 1st day of the month.

For each Time Band, you can manually enter a start date in the Value field or click the calendar icon to select a start date.  

Example shown here: Start date for Time Band 1, click the calendar  icon.

10. Step 10

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Click to select the appropriate date from the calendar.

Example shown here: August 1, 2020 .

11. Step 11

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Enter or select a start date for Time Band 2 into the  Value  field.  

Example shown here: " 12/01/2020 ".

12. Step 12

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Continue to enter the start date for each Time Band as needed.

Note: By default, for a 10-month contract employee, the Budget End Date is May 31 of the fiscal year. The Budget End Date cannot be set to an earlier date.

13. Step 13

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After entering all of the needed Start Dates for the Time Bands, click the Launch button.

14. Step 14

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A pop-up message confirms that setting the Time Bands was successful.

Click the OK button.

15. Step 15

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The start date and end date for each Time Band is now displayed.

The Total row reflects the Start Date, End Date, the number of months, the percent of the full budget year, and percent pre- and post-merit.   
 

Details

Details

Article ID: 149665
Created
Sat 9/24/22 11:20 PM
Modified
Fri 8/23/24 2:14 PM