Creating a New Student Position

Body

Overview

You can create a new student position in UGAJobs. When complete, the request will be submitted to the Approver.

Associated SOPs

SOP_POS_002 Requesting a New Position

SOP_SYS_002 WebDFS Replacement

SOP_HIR_003 Hire Student Worker, Fed Work Study, Grad Student

SOP_HIR_008 ID Provisioning for New Hires in OneUSG Connect

In this article, you will learn the steps to create a new student position in UGAJobs.

1. Step 1

On the UGAJobs Positions homepage, click the Position Descriptions link.

2. Step 2

To create a position for students, click the Grad/Research/Student/Temp link.

3. Step 3

The Grad/Research Position Descriptions page is displayed.

Click the Create New Position Description button.

4. Step 4

The New Position Description page is displayed. You can add detailed information regarding the position. Be as specific as possible.

Note: The asterisk sign in red next to the section title means that the section is required. Without filling out the required sections, you will not be able to proceed to the next step.

5. Step 5

Enter appropriate information into the Working Title field.

Example shown here: " Human Resources Student Assistant ".

7. Step 7

Select the appropriate Major Unit for the position.

Example shown here: VP FOR FINANCE & ADMIN (G) .

9. Step 9

Select the Division for this position

HUMAN RESOURCES DIVISON (G050) is selected for this article.

11. Step 11

Select an appropriate Department.

Example shown here: OFFICE OF HUMAN RESOURCES (041) .

12. Step 12

Click the Start Position Request button.

13. Step 13

The Position Justification page is displayed.

Click the Create New Position option.

14. Step 14

Enter appropriate information into the Justification of Need field.

16. Step 16

The Classification page is displayed. A list of classifications are shown.

Click the Filter these results link to narrow down the classifications shown.

17. Step 17

The Search Classifications window is displayed.

Enter appropriate information into the Search Keyword field.

Example shown here: " student ".

19. Step 19

Under the Ad hoc Search tab, select the appropriate OneUSG Connect Job Title option.

Example shown here: Student Assistant (NE) option.

21. Step 21

The Classification page is displayed. This page provides the classification details of the position.

22. Step 22

After reviewing the information, click the Next >> button.

23. Step 23

The Position Details page is displayed. You will add detailed information regarding the position. Fields with the red asterisk sign are required.

Note: Since you are in the process of creating a new position, the Seated Employee Information fields are blank. If you modify an existing position, you can find the information about Seated Employee Information on this page.

24. Step 24

Enter the appropriate information into the Campus Address field.

Example shown here: " 215 S. Jackson St ".

25. Step 25

Enter the appropriate information into the Campus City field.

Example shown here: " Athens ".

26. Step 26

Click the Campus State drop-down list.

You can select the appropriate Campus State.

Example shown here: GA

27. Step 27

Enter the Campus Zip Code .

Example shown here: " 30602 ".

28. Step 28

Enter the Campus Business Phone .

Example shown here: " 555-555-5555 ".

29. Step 29

Click the Is this position going to require an evaluation of the new USG Salary Administration Plan? list.

30. Step 30

Click the Is this position going to require an evaluation of the new USG Salary Administrative Plan? drop-down list.

Select the appropriate response.

Example shown here: No .

31. Step 31

Click the Is this a supervisory position? drop-down list.

32. Step 32

Select the appropriate response.

FExample shown here: No .

33. Step 33

Click the If yes, then how many Full Time Benefit Eligible Employees are supervised? drop-down list.

34. Step 34

Select the appropriate response.

Example shown here: Click 0 because your the response to the previous question was No.

35. Step 35

Enter the appropriate information into the Names/Titles of Employees Supervised field.

Example shown here: " n/a " because this position does not have a supervisory role.

36. Step 36

Enter the appropriate information into the FTE field.

Example shown here: " .5 " to indicate that the student will work 50% time.

37. Step 37

Enter the appropriate information into the Standard Hours field.

Example shown here: " 20.00 ".

38. Step 38

Click the Full Time/Part Time drop-down list.

39. Step 39

Select an appropriate list item.

Example shown here: Part Time.

40. Step 40

Enter or select the appropriate Effective Date.

Note: The Effective Date is the date when the position is actually available. By this time, all steps necessary for hiring a new employee, including a hiring proposal, should be completed.

Example shown here: December 3 link.

41. Step 41

Click the Joint Appointment drop-down list and select Yes or No.

42. Step 42

Enter the appropriate information into the Position Summary field. Additional information about this field can be found under the field.

43. Step 43

Enter the appropriate information into the Physical Demands field.

44. Step 44

Enter the appropriate information into the Impact and Influence field. Additional information is located below the field.

45. Step 45

Click the Does this position have financial responsibility? drop-down list.

46. Step 46

Select an appropriate response.

Example shown here: No.

47. Step 47

Click the Does this position require a P-Card? drop-down list.

Note : A purchasing card (P-Card) is a VISA card issued by Bank of America, who holds the statewide contract for the purchasing card program in the state of Georgia. A P-Card can only be assigned to a permanent (regular) employee of the University and can be used to purchase goods and services valued at $2,499 or less (http://busfin.uga.edu/procurement/p_card/).