Changing an Employee's Schedule as a Time & Absence Approver

First log into https://hcm-sso.onehcm.usg.edu/

From the Time Approver Self Service homepage in One USG Connect, click the Team Time tile.

The Team Time page is displayed.

Click the Assign Work Schedule link.

The Assign Work Schedule field is displayed. To search for an individual employee, enter the appropriate information into Search Criteria field(s).

Note: To see a list of all your employees, leave all fields blank and click the search button. You can then select the employee from the listing. 

Example shown here: enter "1801234" into the Empl ID field.

From the search results, choose the appropriate employee.

Example shown here: choose the Clara Heyes link.

The employee information is displayed.

Click the Search button.

To expand the work area, click the Collapse menu button.

To view related details, click the Show Schedule link.

The Schedule Calendar page is displayed, with the hours and days the employee is scheduled to work.

To return, click the OK button.

To assign a new schedule, click the Add Row [+] icon at the right end of the first row.

A new row is added to the Primary Schedule table.

Enter or select the date the schedule is to take effect.

Note: This should be the beginning of the current or a future pay period. Schedule updates cannot be entered for prior periods, if you need to make a prior period schedule change please contact oneusgsupport@uga.edu

Click the Calendar icon.

The Calendar is displayed.

Select the appropriate date.

Example shown here: click the 21 option.

Click the Assignment Method drop-down list.

From the returned results, select the appropriate schedule. 

Example shown here: choose the Select Predefined Schedule option.

To search for available predefined schedule, click the lookup magnifying glass in the Schedule ID field.

Click the Look Up button to search for the appropriate schedule.

Note: The schedule description indicates the hours, days, and shift times, where applicable. Schedules beginning with USG apply an even number of hours from Monday - Friday. Example: USG40 applies 8 hours each day from Monday - Friday.

For a list of all valid schedules, click here.  

From the returned results, select the appropriate Schedule ID.

Example shown here: click the E40004T link.

The selected schedule is displayed.

To view the updated work schedule details, click the Show Schedule link.

The work schedule details are displayed.

To return, click the OK button.

The schedule changes must be saved to apply.

Click the Save button.