Creating Internal Receipts

First, log into the Animal Operations Portal.

On the Animal Operations Portal homepage, click the IACUC link at the top of the page.

The IACUC page is displayed.

To filter the list to only include active Animal Use Protocols, click the Active tab.

Note: Animals can only be recorded under Active AUPs. This step removes Closed and Expired AUPs from the list.

The list can be further filtered by AUP ID, AUP number, Protocol Name, PI Name, Project Status, or Date Created.

To select what type of value to search by, click the Filter by dropdown list.

Select the filter preference from the list.

Example shown here: pi option to search by PI name.

Enter at least part of the PI name into the Enter text to search for field.

Example shown here: "Kelling".

With appropriate information entered, click the Search button.

The list is filtered to only display protocols that meet the entered criteria.

Click to select the appropriate Animal Use Protocol (AUP).

Example shown here: ID 8888 .

The selected AUP home page is displayed.

Within the side menu, click the Internal Receipt link.

The Internal Receipt pop-up window is displayed.

To select the date on which the internal receipt was created, click the calendar icon next to the Custom In Date field.

A calendar is displayed. Click the appropriate date from the calendar.

Note: Be sure to select the date the cage was created, not necessarily today's date. This distinction is important for billing purposes.

Example shown here: September 25, 2019.

Within the Chart String Selection section, select the radiobutton next to the chartstring that will be associated with this receipt.

Note: The chartstring(s) in the list comes from the saved chartstring(s) within the selected AUP.

To select the orientation of the receipt when printed, click the Cage Card Template dropdown list.

Select the appropriate template from the list.

This will determine the orientation of the printed cage card.

Example shown here: UGA Cage Card Horizontal option.

If multiple cages are required, click the New Row(s) button to add a new entry to the receipt.

Click the Copy button next to the appropriate entry to create a copy of the selected line.

To delete an entry, click the Delete button next to the appropriate line.

Click the Per Diem dropdown list.

Select the appropriate per diem for the chosen species from the list.

Example shown here: Mouse-Box Quarantine(LS) option.

To select the facility where the cage is housed, click the Facility dropdown list.

Select the appropriate facility from the list. Use the scroll bar to choose from additional facility options.

Example shown here: Life Sciences/B031 .

To select the number of animals for this entry, click the Number of Animals dropdown list.

Select the appropriate number of animals from the list.

Example shown here: 4 .

To select the date of birth for the listed animal(s), click the dropdown arrow within the Date of Birth field.

A calendar is displayed.

Click the appropriate date from the calendar.

Example shown here: September 18, 2019 .

To select the sex of the animals on the receipt, click the Sex dropdown list.

Select the appropriate option from the list.

Example shown here: Either list item.

The Strain field is an optional step that is not required during the creation of an internal receipt.

Enter the name of the researcher into the Animal User field.

In order for the internal receipt to be created, the selected user must have a researcher portal within the system.

Example shown here: "Reagan Kelling".

As you type, a drop-down menu will appear with search results. The users displayed in this list have researcher profiles within the system.

Click to select the appropriate user from the list.

Example shown here: Reagan Kelling .

With the appropriate information entered, click the OK button.

The AUP homepage is displayed once again.

In the Activity table, you will find the created internal receipt.

To view or print the generated receipt, click the appropriate PDF link.

Example shown here: combined.pdf  link.

The receipt is displayed. It can be downloaded or printed as needed.