Generating a Hiring Proposal for a Staff Position

Click the Staff link.

The Staff Postings page is displayed.

Select the Working Title for the position you want to review.  

Example shown here: Click the HR Information Processor Limited Term position link.

The Posting page is displayed.

Click the Applicants tab to review the applicants for the position.

On the Active Applicants page, click on the last name of the appropriate applicant from the list of applicants.

Click the Start Hiring Proposal link.

The Selected Position Description page is displayed.

Click the Select Position Description button.

A confirmation message window is displayed.

If you want to proceed, click OK.

The Posting Details page is displayed. You can view the detailed information regarding the position.

Click the Next >> button.

Select the prefix for the applicant.  

Enter the appropriate information into the Candidate First Name field.  

Enter the appropriate information into the Candidate Middle Name field.  

Enter the appropriate information into the Candidate Last Name field.    

Enter the appropriate information into the Address field.  

Example shown here: Enter "1 South Jackson St".

Enter the appropriate information into the City field.  

Examlpe shown here: Enter "Athens".

Select the appropriate State list item.  

"GA" is selected for this example.

Enter the appropriate Zip code.  

Example shown here: Enter "30602".

Click the Country drop-down list to select the country for the address.

Example shown here: Select United States of America.

Enter the appropriate information into the Primary Phone Number field.   

Example shown here: "555-555-5555".

Click the Applicant Type list.

Select an appropriate applicant type.  

Click the Internal list item.

The FTE percent is pre-populated.

Click in the Date Position Offered field to open a calendar. 

Select the appropriate date.

Example shown here: Click the November 5 link.

Repeat this process to select the date the position was accepted.  

Example shown here: Click the November 6 link.

Click in the Anticipated Start Date field to enter or select the appropriate information.

Enter the appropriate information into the Standard Hours field.

Example shown here: Enter "40.00".

Click the Standard Work Period list.

Select an appropriate standard work period list item.

Click the Weekly list item.

Click the Full Time/Part Time list.

Select the appropriate list item.

Click the Full Time list item.

Click the At this time, are you ready to remove the posting connected to this HP from the web? list.

Select an appropriate list item.

IExamaple shown here: Postion is removed. Click the Yes; close the posting. This is the only/final hire. list item.

Click the Is the applicant currently employed by another institution within the University System of Georgia (USG)? list.

Select the appropriate list item.

Click No.

Click the Is the Candidate currently employed by UGA? list.

Select an appropriate list item.  

Click Yes.

Click on the If yes, give name of department. field.

Enter the appropriate information into the field if needed.  

Example shown here: Enter "HR".

Click the Is the Candidate a former employee of UGA? list.

Select an appropriate list item.

Click No.

Click the Is the Candidate currently enrolled in classes at UGA? list.

Select an appropriate list item.

Click No.

Click the Is this person/hire a DCAP (Dual Career Assistance Program) participant? list.

Select an appropriate list item.

Click No.

After completing all the sections, click the Next >> button.

The Salary page is displayed. You can add detailed information regarding the salary for the position.

Enter the appropriate information into the Offered Salary field.

Example shown here: Enter "35000".

Click the Does the offered salary require a Request for Salary Approval (RSA)? list.

Select the appropriate list item.

Click No.

The HR Compensation Department section is managed by central HR.

Click the Next >> button.

The Budget page is displayed. You can review detailed information regarding budget for the position.

After reviewing the information provided, click the Next >> button.

The EEO Information page is displayed. You can add detailed information regarding Equal Employment Opportunity for the position.

Click on the Detail special efforts to attract statistically underutilized applicants for this position field.

Enter the appropriate information into the field if needed.

In the Reasons for Hiring the Applicant section, click the appropriate options. You can select multiple options.  

Click the The experience of the candidate selected to receive offer was stronger than those selected to interview option.

Click the To your knowledge, is the person offered the job a Protected Veteran? list.

Select the appropriate list item.

Click No.

Click the To your knowledge, was any rejected applicant disabled? list.

Select the appropriate list item.

Click No.

Click the To your knowledge, is the person offered the position disabled? list.

Select the appropriate list item.

Click No.

Click the Accommodation offered? list.

Select an appropriate list item.

Click No.

After completing all required sections, click the Next >> button.

The Employment/Appointment Forms page is displayed. You can view various forms in relation to employment and appointment.

Click the Hiring Proposal Summary link.

The Hiring Proposal/Summary page is displayed. You can review all detailed information that you have completed about the position.

When you are ready, hover over Take Action On Hiring Proposal list, then click the Submit (move to Approver) link.

Click the Submit (move to Approver) drop-down list to select the appropriate approver.

Enter comments if needed.

Click the Submit button.

The Hiring Proposal/Summary page is updated to the "Approver" status to indicate that the proposal has been advanced in workflow.