Setting Up System Emails to Forward to a Folder in Outlook 365
Summary
In this article, you will learn to set up email rules to filter your emails in Outlook mail to a new folder.
Body
Overview
Email rules could be helpful if you want to collect your OneSource emails in a separate folder for review or if you want to de-clutter your inbox by moving system notification emails (such as time approval emails) to a separate location.
In this article, you will learn to set up email rules to filter your emails in Outlook mail to a new folder.
Email rules could be helpful if you want to collect your OneSource emails in a separate folder or if you want to de-clutter your inbox by moving system notification emails to a separate location.
Note: This article was recorded using the new Outlook 365 mailing platform.
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After logging in to your Outlook email account, the homepage is displayed.
Prior to setting up a rule, you will need to create a new folder for the emails you want to filter.
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To create the new folder, click on the ellipsis [. . .] button next to the folders menu.
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Click the Create new folder option.
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Name your folder and press enter to create it.
Example: OneUSG Connect
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Once you have created your folder, click on the folder link.
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The folder page is displayed.
Click on the ellipsis [. . .] button in the top right corner.
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Click the Manage Rules option.
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Click the Add new rule button.
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Enter an appropriate name for your rule into the first field.
Example shown here: " OneUSG Connect ".
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Click the Add a condition dropdown list.
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The Conditions menu is displayed. To add an action to your rule, select the appropriate choice from the list.
Example shown here: Subject or body includes condition.
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Next to the Add a condition dropdown list, enter the words that you want the program to look for when applying the rule.
Example shown here: " OneUSG Connect Approvals " to pull all of your OneUSG Connect approval notification emails into the new folder.
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To display a list of available actions for your rules, click the Add an action dropdown list.
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The list of available actions is displayed. Select the Move to option.
Note: Other actions that you might select instead include Mark with Importance or Forward to.
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To display a list of folders to move your emails to, click the Select a folder field.
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The available folders are displayed. Select the folder where you want to move your emails.
Example shown here: " OneUSG Connect " folder created.
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To complete setting up your rules, click the Save button.
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The created rule for handling your emails is displayed.
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Click the Close [X] button to return to your inbox.
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The relevant emails will appear in this folder.
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Details
Details
Article ID:
148941
Created
Sat 9/24/22 10:59 PM
Modified
Wed 6/11/25 12:15 PM