Changing Your Legal Name

Summary

In this article, you will learn the steps to submit a request to change your name. This functionality should be used only for legal name changes.

Body

   Overview   

You can change your legal name through Employee Self Service.

Note that name changes must be validated and approved by University HR. When the request is received via ESS, you will receive communication on next steps. You will be required to provide additional documentation to HR to process your name change in the system. University HR asks that you do not attach any sensitive documents, such as social security cards, to this request in the system.

Contact your  University HR representative to determine the proper procedure for submitting the required documentation to support your name change request.
 

Associated Standard Operating Procedure(s)

SOP_WFA_012 Request Name Change

 

In this article, you will learn the steps to submit a request to change your name. This functionality should be used only for legal name changes. This does NOT include preferred names nor prefixes

Note: Employee information has been changed or masked for privacy.

1. Step 1

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From Employee Self Service, click the Personal Details tile.

2. Step 2

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On the Personal Details page, click the Name link.

3. Step 3

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Your current name listed is the name stored in OneUSG Connect. This is your legal name, not your preferred name.

To edit your name, click on that row.

4. Step 4

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In the Name pop-up box, edit the applicable information.

5. Step 5

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The Change As Of field defaults to the current date. Be sure the field is updated to reflect the date when the name change should go into effect.

Type in the date or use the Calendar icon to select the date the name change should go into effect.

Example shown here: Click the Calendar icon.

6. Step 6

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Example shown here

7. Step 7

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Update any of the displayed fields, as applicable.

Note: This is a legal name and you may need to provide HR with additional documentation as proof of your name change.

8. Step 8

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When you are finished, click the Save button.

9. Step 9

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The name change is submitted for approval.

Additional documentation may be required from Human Resources. You will be contacted for any necessary information.

Details

Details

Article ID: 148613
Created
Sat 9/24/22 10:49 PM
Modified
Fri 4/12/24 4:19 PM