Changing Your Legal Name

Summary

In this article, you will learn the steps to submit a request to change your name. This functionality should be used only for legal name changes.

Body

   Overview   

You can change your legal name through Employee Self Service.

Note that name changes must be validated and approved by University HR. When the request is received via ESS, you will receive communication on next steps. You will be required to provide additional documentation to HR to process your name change in the system. University HR asks that you do not attach any sensitive documents, such as social security cards, to this request in the system.

Contact your  University HR representative to determine the proper procedure for submitting the required documentation to support your name change request.
 

Associated Standard Operating Procedure(s)

SOP_WFA_012 Request Name Change

 

In this article, you will learn the steps to submit a request to change your name. This functionality should be used only for legal name changes. This does NOT include preferred names nor prefixes

Note: Employee information has been changed or masked for privacy.

1. Step 1

The Employee Self Service page is displayed with the Personal Details tile highlighted.

From Employee Self Service, click the Personal Details tile.

2. Step 2

The Personal Details page is displayed with the Name section highlighted.

On the Personal Details page, click the Name link.

3. Step 3

The Name line is displayed and highlighted.

Your current name listed is the name stored in OneUSG Connect. This is your legal name, not your preferred name.

To edit your name, click on that row.

4. Step 4

The Name pop-up is displayed, and the fields in the pop-up are highlighted.

In the Name pop-up box, edit the applicable information.

5. Step 5

The Change As Of field is highlighted.

The Change As Of field defaults to the current date. Be sure the field is updated to reflect the date when the name change should go into effect.

Type in the date or use the Calendar icon to select the date the name change should go into effect.

Example shown here: Click the Calendar icon.

6. Step 6

The Calendar icon next to the Change As Of field is highlighted.

Example shown here

7. Step 7

Multiple fields are highlighted, including Name Format, Name Prefix, First Name, Middle Name, Last Name, Name Suffix, and Preferred First Name.

Update any of the displayed fields, as applicable.

Note: This is a legal name and you may need to provide HR with additional documentation as proof of your name change.

8. Step 8

The Save button is highlighted.

When you are finished, click the Save button.

9. Step 9

The Personal Details page is displayed.

The name change is submitted for approval.

Additional documentation may be required from Human Resources. You will be contacted for any necessary information.

Details

Details

Article ID: 148613
Created
Sat 9/24/22 10:49 PM
Modified
Thu 2/26/26 6:20 PM