Creating Cash Deposits

Navigate to the TouchNet Departmental Deposit System page.

Login with your MyID and password.

Click the Login button.

The TouchNet Departmental Deposit System U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

Click the Applications menu at the top of the page.

In the Applications drop-down menu, click the Business Office link.

Use the following navigation to create deposits that consist of cash or checks.

Cashiering Home > University of Georgia > Offices > Bursar Cash > Web Dept Deposits > New Deposit

Click the New Deposit link.

The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template .

Click the CASH list item.

The Tender Types will default to CSH = CASH and CHK = CHECK. You do not have to use both tenders. If you do a deposit with just CASH and do not place anything in the amount field of CHK then that tender will disappear when submitted.

Enter the Detail Code that will be credited into the Detail Code field.

Example shown here: "4001".

Enter the amount that needs to be credited in the Amount field.

Example shown here: "7".

Repeat filling in the appropriate detail codes and amounts for however many credit lines you require.

Enter the Detail Code that will be credited into the Detail Code field. 

Example shown here: "4002".

Enter the amount that needs to be credited in the Amount field.

Example shown here: "6".

In the Enter Debit Information section, the Tender Type will be used to select how much of each tender represents your deposit.

Enter the Cash portion of your deposit in the Amount field.

Example shown here: "7".

Enter the amount of Checks for this portion of the deposit in the Amount field.

Example shown here: "6".

The Description and the Account Number fields can be left blank. 

The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in The TouchNet Departmental Deposit System and will not pass to the UGA Financial Management System.

The Account Number will populate once you proceed to the next step. This field cannot be edited.

Click the Validate button, to check your Detail codes and Deposit Amounts to ensure the deposit balances.

Your deposit is validated.

Once the deposit is validated, the Description field and the Account Number field will be displayed. You are now ready to submit your deposit.

The Account Number field contains the ChartField values (Account Code, Fund Code, Program Code, Department ID, Class Code...) all appended together to form a chartstring. Review this information to ensure your deposits are going to the correct chartstring.

Click the Make Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.

Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.

The “Deposit Successful” message is displayed.

The cash receipt will need to be printed and taken to the Bursar & Treasury Services with your cash deposit.

Click the Show Printable Detail button to print your receipt.

The Web Receipt will display for you to print.

Click the Print button.