Managing File Permissions in Teams/SharePoint

Managing File Permissions in Microsoft Teams/SharePoint

Getting to SharePoint Files

These instructions work in either the Teams desktop applications or the web-based application

  1. Click on Teams on the left side
  2. Select the team you want to manage
  3. Click the three dots at the top right of the window.
  4. If you do not see a three dots menu option, make sure Posts is the selected tab across the top
  5. Select Open in SharePoint and it will open in a browser window
  6. Click on Documents on the left side to get to the root of the documents section

Managing Permissions

  1. Select a folder you want to manage permissions on
  2. Click the info button at the top right to expand the information section (if it did not already expand)
  3. Click manage access
  4. You can create a link to share or add individuals and groups
    1. Click the share icon to create a share link
    2. Click the plus button to add individual or group permissions
    3. When changing either you can select with the drop down whether they can have view only or edit rights
    4. Permissions are inherited

Creating Groups in SharePoint

If the groups you want do not already exist, and you do not wish to add individuals to existing groups because of other permissions associated with those groups you can create new groups just within your SharePoint site. As an example, if a team has been created and you want someone who can manage the files but not be a member of the team you may want to create a group and assign it permissions to the SharePoint.

  1. From anywhere in SharePoint click the cog icon at the very top right of the screen near your profile picture
  2. Click site permissions
  3. Click Visit Advanced Permissions
  4. Click Create Group
  5. Name your group, assign a group owner, and set permissions
  6. For our example we would leave all the default permissions and give the group Full Control
  7. You can also use groups to assign slightly more granular controls then view and edit
  8. These controls apply to the entire SharePoint site and not just the files

How to Create Teams

         1.      Visit the following link to create a Microsoft Teams group here at UGA: https://uga.teamdynamix.com/TDClient/2060/Portal/Requests/ServiceDet?ID=42724 

         2.      For any other questions regarding the Create Teams process, contact UGA EITS at 706-542-3106

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